Accepting payments

Let customers pay invoices by card or through your own payment page, and record bank, Stripe and cash payments against your invoices in Nordlet.

Sending an invoice is half the work. The other half is getting paid and knowing which invoices are paid.

Nordlet puts a payment link on your invoices and records the money that comes in. Money comes in through a card payment, a bank transfer, a payment provider such as Stripe, or cash.

Matching a payment to the invoice it pays is called payment reconciliation. When a payment is matched, the invoice shows as paid or partly paid.

What Nordlet does

Card payments through your own Stripe account. You connect your company's Stripe account from Nordlet. Stripe runs its own sign-up steps for your business.
A pay link on each invoice. Once Stripe lets your account take charges, the payment link of an issued invoice opens a Stripe card payment page for the amount still unpaid.
Paid status. When the card payment succeeds, Stripe tells Nordlet and the invoice is marked as paid.
Your own payment page instead. Without Stripe, you can set a payment link template: a web address of your own payment page. Nordlet fills in the invoice number, the unpaid amount, the currency and the customer name. See the pay now FAQ.
Link on the e-mail and the PDF. The invoice e-mail gets a Pay now button and the PDF a pay-now line. A fully paid invoice has no link.
Disconnect at any time. If you disconnect Stripe, payment links go back to your template.

Card payments are not available in every currency. Nordlet refuses a card payment in a currency Stripe does not support.

Recording payments from the bank

Most business payments arrive as bank transfers. Nordlet imports your bank movements and matches them to invoices.

Bank statement files. Import a camt.053 statement, the standard XML file most European banks give. See the camt.053 guide.
Revolut Business. Import the Revolut Business CSV statement with a built-in template.
Bank connections. Connect a bank through open banking and sync its movements. See the bank connections guide.
Matching. Nordlet suggests which invoice a bank line pays. A matched line is posted to your books, and the invoice's paid amount goes up.
Undo. A wrong match can be undone. Nordlet posts a reversing entry and does not edit the old one.

Checking that your books agree with the bank statement is called bank reconciliation.

Stripe payments and payouts

If you sell through Stripe, you can import the Stripe payments export file.

Stripe fees can be booked to an expense account at import.
Customers that are not yet in Nordlet can be created from their e-mail address.
Charges can be matched to existing invoices, or Nordlet can create and issue the invoice.
Refunds can become credit notes against the invoice.
Stripe payout reports move the money from your Stripe balance to your real bank account in the books.

The Stripe import guide walks through each step.

Cash and advances

Cash receipts. A numbered cash receipt can be linked to an issued invoice. The invoice's paid amount and status are updated.
Advance invoices. A fully paid advance invoice can be applied to a later invoice of the same customer.

Seeing what came in

Nordlet lists the money received on invoices between two dates: bank payments, card settlements of a payment provider and cash receipts. Credit notes and applied advances are left out, because they are not money received.

All of this reduces your accounts receivable, the money customers still owe you.

Frequently asked questions

Do I need a Stripe account to get paid?

No. Customers can pay by bank transfer, and you import the bank movements. Stripe is only needed for card payments through Nordlet's own pay page.

What amount does the pay link ask for?

The unpaid balance: the invoice total less payments, applied advances and credit notes.