Nordlet for construction companies

How a construction company in Europe can use Nordlet's projects, purchase orders, payroll, vehicles and fixed assets to keep its books.

A construction company runs several jobs at once. Each job has its own customer, its own materials, its own workers and its own profit or loss.

Nordlet has no features made only for construction. This page lists the general features a construction company can use, and what each one does.

What Nordlet does

Projects. You open a project for each job and link it to the customer. You tag invoice lines, purchase lines and journal lines with the project.
Hours. You log hours against a project, per employee and per day, and mark them billable or not.
Invoices from hours. Nordlet turns the unbilled billable hours of a project into a draft invoice, priced at each entry's hourly rate.
Profit per job. The project report shows revenue, costs and profit for each project, and the hours logged, billed and not yet billed.
Revenue over time. For a contract that runs over several months, an invoice line can be recognised by percent complete instead of all at once. The revenue recognition guide explains the methods.

Buying materials

A purchase order is a written order you send to a supplier before the goods arrive.

You create a purchase order, submit it, and a person with the right to approve it approves it.
When the materials arrive, you record a goods receipt. Products go into stock in the warehouse you choose.
When the supplier's invoice comes, Nordlet compares it with the order and the goods received. It flags lines that were invoiced but not received, invoiced more than received, or priced differently.
The unpaid supplier invoices are your accounts payable.

Stock is kept per warehouse. You can move stock between warehouses, count it, and write it off. Extra costs such as freight can be spread over the goods they belong to. These are called landed costs.

Workers, vehicles and equipment

Payroll. Nordlet calculates wages, taxes and social contributions with the payroll rules of the company's country. It uses each month's timesheet and builds a bank transfer file to pay the staff. See payroll.
Business trips. You record trips with their daily allowance rates. The allowance of an approved trip is added to the payroll run of the month the trip ends.
Vehicles. You register each vehicle, can link it to a fixed asset, and assign it to an employee for a period. For a Lithuanian company, Nordlet works out the monthly taxable benefit when the employee may also use the car privately.
Machines and tools. These go into the fixed asset register. Nordlet posts the monthly depreciation, the part of the cost that is used up each month. It can do this by itself once a day for the previous month.
Cash advances. Workers who pay for small things on site hand in an expense report against their cash advance.

Access for each person

Each team member gets a role. A manager can change sales, purchases, inventory, cash and projects, but not the ledger or payroll. The team roles guide lists every role.

Frequently asked questions

Can I see whether a job made money?

Yes. Tag the job's invoice, purchase and journal lines with its project. The project report then shows its revenue, costs and profit for any date range.

Does Nordlet check a supplier invoice against the purchase order?

Yes. The match compares the invoice with the order and the goods received, line by line, and marks each line as matched or as a difference.