Nordlet for hospitality businesses

How a restaurant, café, bar or hotel in Europe can use Nordlet's point of sale, stock, purchasing and payroll features to keep its books.

A restaurant, café, bar or hotel takes many small payments every day, in cash and by card. It buys stock that runs out or goes off, and it pays staff who work in shifts.

Nordlet has no features made only for hospitality. This page lists the general features such a business can use.

Sales at the till

Nordlet's point-of-sale features are part of its API. A till program connected to Nordlet can use them.

Tills. Each cash register is registered as a device with its serial number.
Shifts. A shift opens on a device with the cash in the drawer at the start.
Receipts. Each sale is recorded as a receipt, numbered within the shift. Prices include VAT, and the payment is split into cash and card.
Closing a shift. Nordlet adds up the receipts by VAT rate and by product into one daily report, also called a Z-report. It shows the cash that should be in the drawer and the difference from the cash you counted.
Booking. The daily report is posted to the ledger in one entry: cash and card takings, sales, and VAT, the tax added to the price.
Stock. Products sold in the shift are taken out of the warehouse, and their cost is booked. This is the cost of goods sold. An item sold as a set is taken out as its component products.

A daily report from another till can also be entered on its own. The POS sales report in the app lists the daily reports with their net, VAT and gross amounts.

Stock and suppliers

Warehouses. Stock is kept per warehouse. You can move stock between warehouses, count it, and write off what is lost or spoiled.
Oldest first. Stock is used up oldest first, and its cost follows the same order. This is FIFO valuation.
Lots and expiry dates. Goods can be received into a lot with an expiry date, and the lot list can be filtered by that date.
Reorder rules. You set a minimum quantity for an item. When stock falls to that level, Nordlet flags that it is time to reorder.
Purchase orders. You order from a supplier, record the goods receipt, and compare the supplier's invoice with what arrived. See the glossary entry on purchase orders.
Supplier bills. You forward supplier invoices to the company's own e-mail address, and they appear on the capture page.

Staff and money

Timesheets. You record the hours and days each employee worked in the month.
Payroll. Nordlet calculates wages, taxes and social contributions with the payroll rules of the company's country, using the month's timesheet. It builds a bank transfer file to pay the staff. See payroll.
Bank. You connect your bank or import statement files, and Nordlet matches payments to invoices. The bank imports guide covers the file types.
Equipment. Kitchen equipment and furniture go into the fixed asset register, and Nordlet posts their monthly depreciation.
Access. A manager role can change sales, purchases, stock, POS and cash, but not payroll or the ledger. The team roles guide lists every role.

Frequently asked questions

Does Nordlet come with its own till app?

No. The point-of-sale features are API calls that a till program can use. Daily reports from any till can also be entered through the API.

Does a closed shift update my stock?

Yes, when the shift was opened with a warehouse. The products sold in it are taken out of that warehouse when the shift is closed.